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The International Association for Adolescent Health
11th World Congress on Adolescent Health

Investing in Adolescent Health – the Future is Now

27-29 October, 2017 | New Delhi, India

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Sponsorship

Click Here to Download Sponsorship and Exhibition Brochure

Sponsorship Options

Sponsor Category Fee (USD)
Platinum 150,000
Gold 100,000
Silver 75,000

Meal Sponsorship Options

Sponsor Category Fee (USD)
Networking Dinner 50,000
Lunch 50,000 (per day)
Inaugural Welcome Reception 30,000
Tea/Coffee Breaks 20,000 (for each day)

Other Sponsorship Options

Sponsor Category Fee (USD)
Session 22,500 (per session)
Delegate Bag and Conference Stationery 20,000
Transport 15,000
Poster Area 10,000
Social Media Wall 7,500
e - Abstract Book 6,500

Sponsor Benefits:

Session

  • The structure, content and speakers of the session will be the sole prerogative of the national and international scientific committee
  • Complimentary half page colour advertisement in the e-abstract book
  • Chair back display during the session
  • Company logo with hyperlink under partner tab on conference website
  • Corporate video (1-2 minutes) of sponsoring company on AV screens before the session starts (to be provided by sponsoring company)
  • Exclusive branding standees at the session hall only (to be provided by sponsoring company)
  • Complimentary registration for 2 delegates (Indian) for the full conference

Delegate Bag and Conference Stationery

  • Bags including notepads and pens distributed to all delegates with sponsor logo
  • Two exclusive panels displaying company name and logo at the delegate kit bag distribution area
  • Company literature in the delegate bags
  • Company logo with hyperlink under partner tab on conference website

Transport

  • Exclusive branding in the parking area
  • Logo branding on coaches and cars
  • Company logo with hyperlink under partner tab on conference website

Poster Area

  • Exclusive branding standees (7 numbers only, to be provided by sponsoring company)
  • Company logo with hyperlink under partner tab on conference website

Social Media Wall

  • Exclusive branding on the LED wall
  • Company logo with hyperlink under partner tab on conference website

e-Abstract Book

For every 1200 gifts (Suggested USB flash drives for the e-abstract book) that will be in the bags which delegates receive when they register. The drive and the gift box will have the sponsor's logo. Files can be pre-loaded on the drive if required.

  • Company's logo on each gift packet
  • Company's logo on each flash drive
  • Compliments card with each gift with sponsor's logo
  • Company logo with hyperlink under partner tab on conference website

Exhibitor Information

Exhibit stalls with octonorm structures are available for organisations/companies wanting to showcase their products and services during IAAH World Congress 2017.

Exhibit stalls are offered in sizes as mentioned below:

Standard Stalls

Stall Size (meters) Cost Amenities inside stall Comp. badges
3*3 US$ 3,500 (INR 2,20,000) 3 spot lights, 1 facia, 1 table, 2 chairs, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall 2
3*2 US$ 2,350 (INR 150,000) 2 spot lights, 1 facia, 1 table, 1 chair, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall 1

Corner Premium Stalls

Stall Size (meters) Cost Amenities inside stall Comp. badges
3*3 US$ 4,000 (INR 2,50,000) 3 spot lights, 2 facia, 1 table, 2 chairs, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall 2
3*2 US$ 2,750 (INR 1,70,000) 2 spot lights, 2 facia, 1 table, 1 chair, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall 1

Important Dates*

Exhibitor Set Up: 27 October, 2017 (7am)
Exhibit Dates: 27 – 29 October, 2017 (9am to 6pm each day)

*Please note that times and dates are subject to change. Please confirm times and dates in the Exhibitor Service Kit.

Cancellations and Reduction in Space

Receipt of a signed Application for Booth Space is a commitment to exhibit at IAAH 2017. Notification of booth space reduction or cancellation must be submitted in writing on company letterhead to yogeshbisht@planit-india.com. Exhibitors that cancel their space are required to pay the following fees:

  • For cancellation or reduction of booth space on or before 15th September, 2017, the exhibitor will pay 50% of the total booth fee.
  • For cancellation or reduction of booth space after 15th September, 2017, the exhibitor will pay 75% of the total booth fee.

Badge and Registration Information

Badges are required for admission into the Exhibit Hall.

Fees for Additional Badges: US$ 100 (INR 6000)

The above fees apply only for those companies exhibiting at IAAH 2017.

Exhibitor Service Manual

An Exhibitor Service Manual will be provided to the official contact for each exhibiting company one month before the conference.

The Exhibitor Service Manual will include order forms for electricity, telephone, audio-visual equipment, floral, booth furnishings, signage, and booth cleaning services. Exhibitors are encouraged to place orders 30 days prior to the opening of the meeting. Please review each form for deadlines, as they may vary depending on the supplier. Exhibitor Service Manual will only be mailed to companies that have paid for their booth space in full.

Exhibitor Housing

Housing blocks with specially negotiated rates will be available to IAAH 2017 attendees including exhibitors on first come first basis. Exhibitors may secure their housing needs through online booking option on the Congress website or by writing to the Official Conference Managers directly.

Official Conference Managers

Plan it! Meetings and Conferences Pvt. Ltd
Creative Plaza, Nanakpura, Moti Bagh, New Delhi 110021
Ms. Durgesh Chahal | durgeshchahal@planit-india.com | +91 8826191777

The Conference Manager’s desk will be open for exhibit installation on 26th October, 2017, onwards till dismantling on 29th October, 2017. Exhibitors may verify and adjust the requirements for installation, furniture, audio-visual, and other auxiliary services at the service desk. A complete list of equipment, services, and charges will be included in the Exhibitor Service Manual.

Product Information

Product information cannot be distributed at any scientific session or in hotel lobbies. Posters or table top exhibits are not permitted immediately outside or inside the session rooms. Companies may not display or demonstrate products, processes, or services, solicit orders, or distribute advertising material at any location (within or outside the Exhibit Hall) other than in their assigned exhibit space. The booth may be subject to forfeit if the guideline is violated.

Fire Protection

All materials used in the exhibit area must conform to local fire ordinances. All displays are subject to inspection by the local fire and safety authority. Fire stations and fire extinguisher equipment are not to be covered or obstructed in any manner.

General Conduct of Exhibitors

  • Exhibitors must be adequately staffed during exhibit hours
  • Canvassing or distributing advertising material outside the Exhibit Hall is prohibited
  • Electrical and mechanical apparatuses must be muffled to prevent noise from interfering with other exhibitors
  • Industry personnel may not enter another company's exhibit area without that company's permission
  • Aisles must be kept free of any materials at all times
  • Exhibitor personnel may not solicit attendees in aisles

Security

Each exhibitor must make provisions for safeguarding goods, materials, equipment, and display at all times.